Module
Goals
Spreadsheets requires the candidate to understand the
concept of spreadsheets and to demostrate an ability to use
a spreadsheet to produce accurate work outputs.
The candidate shall be able to:
- Work with spreadsheets and save them in different
file
formats.
- Choose built-in options such as
the Help
function within the application to enhance productivity.
- Enter data into cells and use good practice in
creating
lists, select, sort and copy, move and delete data.
- Edit rows and columns in a worksheet. Copy, move,
delete
and appropriately rename worksheets.
- Create mathematical and logical formulas using
standard
spreadsheet functions. Use good practice in formula creation and
recognize eror values in formulas.
- Format numbers and text content in a spreadsheet.
- Choose, create and format charts to communicate
information
meaningfully.
- Adjust spreadsheet page settings and check and
correct
spreadsheet content before finally printing spreadsheets.
Course
Outline:
1. Using the Application
- Working
with
spreadsheets
- Open, close a spreadheet application. Open, close
spreadsheets.
- Create a new spreadsheet based on default template.
- Save a spreadsheet to a location on a drive. Save
a
spreadsheet under another name to a location on a drive.
- Save a spreasheet as a another file type like:
template,
text file, software specific file extension, version number.
- Switch between open spreadsheets.
- Enhancing
Productivity
- Set basic options/preferences in the application:
user
name, default folder to open, save spreadsheets.
- Use available Help functions.
- Use magnification/zoom tools
- Display, hide built-in toolbars. Restore, minimize
the
ribbon.
2. Cells
- Insert, Select
- Understand that a cell in a worksheet should
contain only
one element of data (for example firstname detail in one cell, surname
details in adjacent cell)
- Recognize good practice in creating lists: avoid
blank
rows and columns in the main body of list, insert blank row before
Total row, ensure cells bordering lists are blank.
- Enter a number, date, text in a cell.
- Select a cell, range of adjacent cells, range of
non-adjacent cells, entire worksheet.
- Edit,
Sort
- Edit cell content, modify existing cell content
- Use the undo, redo command
- Use the search command for specific content in the
worksheet.
- Use the replace command for specific content in a
worksheet.
- Sort a cell range by one criterion in ascending,
descending numeric order, ascending,descending alphabetic order.
- Copy, Move, Delete
- Copy
the
content
of
a cell, cell range within a worksheet, between
worksheets, between open worksheets.
- Use the autofill tool/copy handle tool to copy,
increment
data entries.
- Move the content of a cell, cell range within a
worksheet, between worksheets, between open spreadsheets.
- Delete cell contents.
3. Managing
Worksheets
- Rows
and
Columns
- Select a row, range of adjacent rows, range of
non-adjacent rows.
- Select a column, range of adjacent column, range
of
non-adjacent columns.
- Insert, delete rows and columns.
- Modify column widths, row heights to a specified
value,
to optimal width or height.
- Freeze, unfreeze row and/or column titles.
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- Worksheets
- Switch between worksheets.
- Insert a new worksheet, delete a worksheet.
- Recognize good practice in naming worksheets: use
meaningful worksheet names rather than accept default names.
- Copy, move, rename a worksheet within a
spreadsheet.
4. Formulas and
Functions
- Arithmentic
Formulas
- Recognize good practice in formula creation: refer
to
cell references rather than type numbers into formulas.
- Create formulas using cell references and
arithmetic
operators (addition, subtraction, multiplication, division).
- Identify and understand standard error values
associated
with using formulas: #NAME?, #DIV/0!, #REF!.
- Understand and use relative, absolute cell
referencing in
formulas.
- Functions
- Use sum, average, minimum,
maximum,count,counta,round
functions.
- Use the logical function if (yielding one of two
specific
values) with comparison operator: =, >, <.
5. Formatting
- Numbers/Dates
- Format cells to display numbers to a specific
number of
decimal places, to display numbers with, without a separator to
indicate thousands.
- Format cell to display a date style, to display a
currency symbol.
- Format cell to display numbers as percentages.
- Contents
- Change cell component apperance: font sizes, font
types.
- Apply formatting to cell contents: bold,
Italic,Underline, double underline.
- Apply different colours to cell content, cell
background.
- Copy the formatting from a cell, cell range to
another
cell, cell range.
- Alignment,
Border,
Effects
- Apply text wrapping to contents within a cell,
cell
range.
- Align cell contents: horizontally, vertically.
Adjust
cell content orientation.
- Merge cells and centre a title in a merged cell.
- Add border effects to a cell, cell range: lines,
colours.
6. Charts
- Create
- Create different types of charts from spreadsheets
data:
column chart, bar chart, line chart, pie chart.
- Select a chart
- Change the chart type.
- Move, resize, delete a chart
- Edit
- Add, remove, edit a chart title.
- Add data labels to a chart: values/numbers,
percentages.
- Change chart area backgound colour, legend fill
colour.
- Change the column, bar, line, pie slice colours in
the
chart.
- Change font size and colour of chart title, chart
axes,
chart legend text.
7. Prepare
Outputs
- Setup
- Change worksheet margins: top, bottom, left,
right.
- Change worksheet orientation: potrait, landscape.
Change
paper size.
- Adjust page setup to fit worksheet contents on a
specified number of pages.
- Add, edit, delete text in headers, footers in a
worksheet.
- Insert and delete fields: Page numbering
information,
date, time, file name, worksheet name into headers, footers.
- Check
and
Print
- Check and correct spreadsheets calculations and
text.
- Turn on, off display of row and column headings
for
printing purposes.
- Apply automatic title row(s) printing on every
page of a
printed worksheet.
- Preview a worksheet.
- Print a selected cell range from a worksheet,
number of
copies of a worksheet, the entire worksheet, a selected chart.
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